Merge / Split Request

Most courses in Carmen include a single section that corresponds to a section in the Registrar's system. Courses in the Registrar's system that include combined sections (lectures, labs, and/or recitations; cross-listed courses; or courses with students in different programs / careers) will generally result in Carmen courses with multiple sections.

Faculty and staff may use this form to request that sections within Carmen be shifted to different courses if needed. Whenever possible, these processes should be requested before the course starts, to reduce disruption of student work.

Definitions of Processes:

  • Merge - A section from one course is MOVED to another course. Courses can be merged when students in different sections will be interacting with each other in Carmen. The course from which the section was moved becomes inaccessible to all users. Any existing content, student submissions, or grades will only be preserved in the "main" course.
  • Split - One or all sections from a multi-section course are SPLIT OFF into their own, new Carmen shells. The new shells have no content, but the instructor can copy all content (quizzes, grade structure, etc.) into the new shells. Student submissions cannot be copied, but the instructor can export grades prior to the split and import them into the new shell.

Your preferred name
If you do not have an OSU username, please email carmen@osu.edu.
How would you prefer that we contact you?
If you would like us to call you with any questions we may have about this request, please make sure your description (below) include several dates and times when you will be available at this number.
Do you want to do a merge, split, or clone?
Merge
In a merge process, a section from one course is MOVED to another course. The course from which the section was moved becomes inaccessible to all users. Any existing content, student submissions, or grades will only be preserved in the "main" course. If you will be using Carmen (Canvas), please create all courses to be merged on the Carmen landing page before submitting your merge request.

We've recently received clarification from the Registrar's office related to students' FERPA rights in online course sites that involve more than one enrollment section.

  • If your students will have occasion to regularly see each other in the same physical classroom or collaborate (physically or online) with each other across sections during the semester, the sections can be combined in Carmen.
  • If you teach several sections of the same course but the students do not interact with each other in a physical classroom or online, the courses cannot be merged in Carmen.

Courses that include combined sections in the Registrar's system are automatically combined in Carmen. Examples of courses like this include lectures with labs and/or recitations, courses that are cross-listed across two or more departments, or courses with students in different programs / careers.

In the past, we supported a policy of merging courses in Carmen upon instructor request. Based on the clarified interpretation, starting spring semester 2017, we will merge courses upon instructor request only after the instructor affirms that they will provide opportunities for students to collaborate across sections in the Carmen course.

Please identify the course that the merged section will be moved INTO. This is the course that you intend to use.

What is the department name for the course, as it appears in Carmen?
What is the course number, as it appears in Carmen?
What is the term for the course, as it appears in Carmen? (Autumn 2014, SU14, etc.)
What is the section for the course, as it appears in Carmen? This is the number in parenthesis that appears in the course title.

Please identify the course that the merged section will be moved FROM.

What is the department name for the course, as it appears in Carmen?
What is the course number, as it appears in Carmen?
What is the term for the course, as it appears in Carmen? (Autumn 2014, SU14, etc.)
What is the section for the course, as it appears in Carmen? This is the number in parenthesis that appears in the course title. If only some sections from a multi-section course need to be merged, record exactly which sections need to be included. Please separate the section numbers with a comma. In a multi-section course, you can find the section numbers in the "View By" dropdown in Classlist.
Split
In a split process, one or all sections from a multi-section course are SPLIT OFF into their own, new Carmen shells. The new shells have no content, but the instructor can copy all content (quizzes, grade structure, etc.) into the new shells. Student submissions to quizzes, dropbox, or discussion cannot be copied, but the instructor can export grades prior to the split and import them into the new shell.

Please identify the course where the section(s) to be split are currently located.

What is the department name for the course, as it appears in Carmen?
What is the term for the course, as it appears in Carmen? (Autumn 2014, SU14, etc.)
What is the course number, as it appears in Carmen?
What is the section for the course, as it appears in Carmen? This is the number in parenthesis that appears in the course title.

Please identify how the sections in the existing course should be separated.

Do all sections of this course need to be in their own course?
If only some sections from a multi-section course need to be split, record exactly which sections need to be split off. Please separate the section numbers with a comma. In a multi-section course, you can find the section numbers in the "View By" dropdown in Classlist.