To provide the most flexible use of the Secured Media Library for instructors, new titles can be added as temporary or permanent additions.
If an instructor or department owns a copy of a movie they can supply their purchased media for processing and inclusion. This is known as a Closed Reserve title. Closed Reserve titles are temporary additions, handled the same as permanent additions, but are associated to the OSU name.# of the faculty or staff submitting them and given a special shelf number. This type of addition is intended for titles that aren't used on a recurring basis across multiple terms. Closed Reserve titles are labeled within the portal to indicate that they are temporary inclusions and may be removed at any time by the owner since all titles are accessible by all instructors. The physical media must remain in Media Services' custody as long as the online title is available.
Titles owned by OSU Libraries can also be added as temporary titles for the duration of a single term. To have Library owned titles added to the Secured Media Library, please email us a list of title you would like added. Media Services will reserve and collect the titles from the Library and process them for addition. You can search for OSU Libraries owned titles on their catalog search page. Select Visual Media from the right-most drop-down box to narrow the results.
Titles can be added permanently through two methods. The first option is for an instructor or department to donate a title to the library. These donations cannot be checked out once donated as they are now part of the Secured Media Library's holdings.
The second option available is for Media Services to purchase the title for inclusion. The department requesting a title purchase is required to cover the cost of the title, with a minimum charge of $20. Upon receiving a request Media Services will investigate the title, supply the requester with a quote, purchase the title once an eRequest has been submitted, and process the title for addition.
A walk-through on how to submit an eRequest to Media Services is available here.
Please note that ordering titles for inclusion typically adds two weeks in addition to the processing time required for adding titles. Special circumstances may incur a longer delay.
University Libraries is currently piloting streaming video services to expand the range of content available to the University. If you are unable to locate your desired title from those already available within the Secured Media Library you can request the desired video through them as an alternative to requesting its addition to the Secured Media Library.
Replacement of Existing Titles and Converting Closed Reserves to Permanent Titles
Should an instructor find that a title they are using for their class comes from a VHS master and is of unacceptable quality, please notify us and Media Services will investigate the purchase a digital version of the title. Due to the number of analog masters within the library it is not feasible for us to proactively replace VHS masters, but we are happy to review those that are being utilized.
Likewise, if you discover a title within the library you would like to use for your course that is marked as a Closed Reserve you are not the owner of, please contact us and we will investigate purchasing it for permanent addition.
Media Services can ingest DVD and Blu-ray movies.
Non-Region 1 DVDs in PAL or SECAM can be processed.
Unfortunately at this time we are only able to accept titles supplied on physical media. Until we have processes and policies in place to handle file-only masters, we will investigate acquiring the video on DVD or Blu-ray for file-only inquires.
- Purchased master
- Physical media (DVD, Blu-ray, etc.)
- Copyrighted work
- Copied movies
- Rented movies
Physical masters should be brought in person or sent via Campus Mail to Media Services. Please include your full name, OSU name.#, telephone, and email address.
Secured Media Library
Office of Distance Education and eLearning
1050 Carmack Road
Time Required to Add a Title
Media Services prioritizes the processing and addition of titles to the library based on the date they are needed by the instructor. Titles are typically processed within a two week window from when the physical media is received. At the earliest, titles that are delivered to our office are added to the processing queue for the following day.
For More Information
Office of Distance Education & eLearning