The People list in CarmenCanvas is updated nightly with enrollment information from the Registrar's system (SIS).
This update includes instructors and other instructional staff associated with the course in SIS. It also includes all students who are currently enrolled in the course. See Carmen & SIS Role Mapping for details.
Students who have dropped your course will still be listed in your People list but flagged as Inactive.
Adding a Participant from the Carmen Landing Page
If a person who is not associated with a course in the Registrar's system (in any role) needs access to the course, a course instructor can manually enroll that person from the Carmen Landing Page.
If that is not possible, the dean or department chair for the unit offering the course may send a note to firstname.lastname@example.org, explaining the situation and authorizing Carmen staff to manually enroll the person in the specified course. For security, FERPA and intellectual property reasons, Carmen staff will not enroll someone into a Carmen course without authorization from the appropriate instructor of record or the dean or department chair of the unit offering the course.
Currently, you cannot unenroll a user using the Carmen landing page. This feature will be available in the upcoming months. We thank you for your patience.
Login to carmen.osu.edu. All courses to which you have instructor access will display with a gear icon to the right of the course name.
Click the gear icon. Course management functionality displays.
Select the Add Participant option. The Add Participant option displays only after a course has been created.
There are two options to add your users. For both options, you can add multiple users at a time for a given role and section.
Begin typing the participant's lastname.#. Use all lower-case letters. Then, select a role and a section title.
Do not add participants in an academic course to "Main Section," be sure to select the correct section from the drop down menu. The "Main Section" should not have anyone enrolled in it; participants added to this section will not be able to access the course as expected. Non-academic courses will select "Main Section" as it will be the only option.
You can include as many individuals of the same role here as needed, separating users with a comma or semicolon. When finished typing, click Enter to automatically add individuals to the list of users to be enrolled.
Click Choose File to upload a CSV file with the lastname.# and desired role. Once uploaded, select the appropriate section for the users.
To set up your csv file, column A should include all OSU usernames (e.g., name.#). Column B should include the appropriate role for the user (e.g., student, assistant, instructor, designer or grader). No header text is needed.
Click Add User to the List. This does not yet enroll the users, but displays a list of all participants to enroll.
Confirm all users are listed with the appropriate role and section. Click the X to the left of the user's name to remove them from the list.
Click Enroll Listed Users. A pop-up displays
Click Confirm. When enrollment is complete, a check displays to the left of the user's name.
Standard Behavior for Enrollments
- As students add or drop courses through the Student Center (SIS), their enrollment will be reflected in the People list. As instructional staff are added by the Registrar, their enrollment will be reflected as well. Please allow 24-48 hours for changes to be reflected across both systems.
- People with the Teacher role can manually re-add students or instructional staff who have been dropped from the class. However, these manually re-added accounts will be dropped as enrollments are synced with the Student Information System (SIS).
When Students are Withdrawn by the Registrar